"Thanks to Track 2 Pay, we can ensure that all our providers are paid accurately and on time, without any hassle. "
Built for TherapyNotes & group practices
Stop paying providers from a spreadsheet
Track 2 Pay turns your billing exports into accurate provider payouts — and shows each provider exactly what they were paid for. Import your data, set your rules once, and the engine does the math, with duplicate detection and a full audit trail built in.
Why Track 2 Pay
Paying people on production shouldn't mean a monthly spreadsheet marathon
If you pay clinicians or contractors a cut of what they bill, month-end looks the same everywhere: export the billing data, copy-paste it into Excel, hunt for duplicate charges, apply a different rate for each person, and hope nobody got double-paid or missed. It's slow, hard to audit, and one formula error costs real money — and real trust.
Track 2 Pay replaces that spreadsheet with a system of record. Import your billing data, define your pay rules once, and it calculates exactly what every provider is owed — de-duplicated, reviewable, and permanently logged. Everything is recalculable, everything is auditable, and every provider can see exactly how their number was reached.
How it works
From billing export to provider payout
Five steps. Set up your rules once, and after that running payroll is a few clicks.
01
Import
Drag a TherapyNotes export — or any billing spreadsheet — onto the page. It's read natively, no column-wrangling.
02
Review
The system de-duplicates automatically and flags anything that needs a human decision, so bad data never reaches a payout.
03
Set rules once
Define how people get paid — “Dr. Lee gets 60% of collections,” “new clinicians get 50%.” Set them once and forget.
04
Run a batch
Pick a pay period and Track 2 Pay calculates what every provider is owed, with a live per-provider breakdown.
05
Finalize & publish
Lock the numbers, then optionally publish so each provider sees exactly what they're getting paid — nothing more.
Import & reconcile
Import once. Reconciled automatically.
Drag a TherapyNotes export or any XLSX billing file onto the page and it imports in the background. Re-upload an updated file and Track 2 Pay updates existing records instead of duplicating them — with a clear New vs. Updated summary every time.
- Native TherapyNotes billing export
- Drag-and-drop XLSX upload
- Content-based de-duplication on re-import
Payout rules engine
Set your pay rules once. We do the math forever.
Each payout condition has a matcher and a percentage. Target transactions by provider, service type, a custom field, or transaction volume — combine criteria, and order rules so specific ones layer over a general catch-all. First match wins.
- Match by provider, type, metadata, or volume
- Prioritized, first-match-wins ordering
- Version-audited — rules used in a finalized batch can't be deleted
Duplicate detection
Never double-pay a provider again
Track 2 Pay continuously flags transactions that fell through the cracks — most importantly unbatched items dated inside an already-paid period. It scores each likely duplicate high, medium, or low, shows the exact field that changed, and walks you through them one at a time.
- Confidence-scored duplicate suggestions
- Side-by-side review with D / B / S hotkeys
- One-click auto-fix for the obviously-safe matches
Transparency for providers
Providers see exactly what they're paid for
Every provider gets their own secure login and an itemized view of their published payout — each session, the payment on it, the rate that applied, and what they were owed. “Why was I paid this?” stops being a question, because they can trace every dollar themselves.
- Their own secure, read-only login — nobody else's numbers
- Every session and payment behind their check, line by line
- Patient and insurance portions tracked and paid separately
“I used to question the accuracy of my paychecks. T2P is so transparent I never have to wonder anymore — it's easy to understand where every session has been paid out.”
Features
A system of record for provider pay
Everything around the payout engine that keeps the numbers accurate, accountable, and easy to trust.
One-click payout batches
Run a pay period in one click. Get headline totals, a per-provider breakdown you can copy to your clipboard, and a line-item table showing the rule applied to every transaction.
Approval workflow
Hand-key one-off charges and corrections through a maker–checker flow: Draft → Submit → Approve or Reject. Rejections come back with a reason and can be revised and resubmitted.
Full audit trail
A field-level who-did-what history across accounts, roles, pay rules, and transactions — with before/after values, timestamps, and the person responsible. Nothing is a black box.
Roles & provider self-view
Owner, Editor, and Provider roles, with multi-account switching for bookkeepers and billing companies. Providers see only their own published numbers — never the rules or other people's totals.
Bring any billing system
Native TherapyNotes support, plus a generic importer that maps any XLSX billing export. Add your own custom transaction and provider fields with no engineering work.
Priced by transactions, not seats
You're charged for the transactions you process each month — never per user. Add every provider and billing user you need, and try it first with a free, risk-free trial we set up for you. No credit card required.
Who it's for
Built for teams that pay people on production
If compensation is a percentage, a split, or a rule applied to a stream of transactions — not a flat salary — Track 2 Pay was built for you.
Group therapy & mental-health practices
The flagship use case. Native TherapyNotes support means practices paying clinicians a percentage of what they bill can automate the whole payout cycle.
Multi-provider clinics & healthcare groups
Anyone paying practitioners on production or collections, across one location or many.
Bookkeepers & billing companies
Belong to multiple accounts and switch between them — ideal for teams managing payouts for several practices.
Any services business paying on a cut
If you pay a roster of providers, contractors, or partners a percentage of billed or collected revenue — and do it in spreadsheets today — this is for you.
Providers & clinicians
A secure, read-only view of exactly what they're owed once a batch is published — with the transactions behind every dollar.
Integrations
Native TherapyNotes, or any billing spreadsheet
Drag in your data and it's reconciled automatically — no manual column-wrangling, no double-counting.
TherapyNotes
Native integration
Track 2 Pay reads the TherapyNotes billing export natively — clinician, patient, service code, insurer, dates, and amounts — and pulls the right rows automatically.
View integrationSpreadsheet import
Any XLSX billing export
Not on TherapyNotes? Map any billing spreadsheet into Track 2 Pay — add your own custom columns, no engineering. Bring your export from SimplePractice or anywhere else.
View integrationRe-importing an updated file updates existing records instead of creating duplicates — so your ledger stays clean. Questions about your data?
100%
Of every payout traces to a rule, and is logged
1-click
To run a full pay period, once rules are set
0
Double-payments, thanks to duplicate detection
Free
Trial — no charge while you evaluate
Customer stories
Practice owners, accountants, and providers trust Track 2 Pay
From single-location practices to multi-site groups, teams rely on Track 2 Pay to pay providers accurately and keep everyone on the same page.
Retire the payout spreadsheet
Book a demo and we'll set up a free trial for you — no credit card, no payment details, completely risk-free. We'll walk through your data and get your account ready.